Committee Membership and Terms of Reference

The Terms of Reference sets out the governance structure which details how Porirua City Council carries out its governance functions and formally delegates its powers and responsibilities.

The Terms of Reference is developed in accordance with the provisions and requirements of the Local Government Act 2002.

Council

Chairperson: Mayor Mike Tana

Deputy Chairperson: Councillor Izzy Ford (Deputy Mayor)

Members: The Mayor and all Councillors and Taku Parai, Council Kaumātua (Te Runanga o Toa Rangatira)

Meeting Frequency: Monthly

Purpose: To carry out leadership, vision, strategic priorities and the outcomes sought for the Porirua City. The Council has the authority to delegate a range of decision-making powers to its subordinate committees and provides the chief Executive with a range of delegations to enable it to operate on a day to day basis.

Advisor: Lynlee Baily, email lbaily@pcc.govt.nz, phone (04) 237 3828.

 


 

Committees and Subcommittees

Audit and Risk Committee

Chairperson: Councillor Dame Beverley Wakem

Deputy Chairperson: Councillor John Burke

Membership: Mayor Tana, Councillors, Ross Leggett, Izzy Ford, Kylie Wihapi and Graeme Mitchell (external member)

Meeting Frequency: Quarterly

Purpose: To assist the Council by ensuring there are robust internal controls for financial and non-financial assets, and that there are appropriate arrangements for internal and external reporting and accountability, risk management, internal and external audit functions and compliance with statutory processes, standards and best practice.

Advisor: Caroline Fotuali'i, email cfotualii@pcc.govt.nz, phone (04) 237 1548.

 


 

Chief Executive’s Employment Committee

Chairperson: Councillor Dale Williams

Deputy Chairperson: Councillor Anita Baker

Membership: Mayor Tana, Councillors ‘Ana Coffey, Councillor Dame Beverley Wakem; Taku Parai, Council Kaumātua (Te Runanga o Toa Rangatira)

Meeting Frequency: Three times per annum, or as required

Purpose: To manage the Council’s working relationship with the Chief Executive as required under the Local Government Act 2002.

Advisor: Lynlee Baily, email lbaily@pcc.govt.nz, phone (04) 237 3828.

 


 

City Delivery Committee

Chairperson: Councillor Anita Baker

Deputy Chairperson: Councillor Ross Leggett

Membership: The Mayor and all Councillors, Taku Parai, Council Kaumātua (Te Runanga o Toa Rangatira)

Meeting Frequency: Monthly

Purpose: To ensure the implementation of the Council’s strategic direction and framework as set out in the Long-term Plan and Annual Plan through sound decision-making, strategy, policy, planning, service delivery and operations.

Advisor: Caroline Fotuali'i, email cfotualii@pcc.govt.nz, phone (04) 237 1548.

 


 

City Direction Committee

Chairperson: Councillor ‘Ana Coffey

Deputy Chairperson: Councillor Kylie Wihapi

Membership: The Mayor and all Councillors, Taku Parai, Council Kaumātua (Te Runanga o Toa Rangatira)

Meeting Frequency: Monthly

Purpose: To develop and monitor the long-term strategic direction and framework to achieve the Council’s vision, priorities and outcomes.

Advisor: Ged Lynch, email glynch@pcc.govt.nz, phone (04) 237 3863.

 


 

Grants, Awards and Events Subcommittee

Chairperson Councillor: Izzy Ford

Deputy Chairperson: Councillor Faafoi Seiuli

Membership: Councillors ‘Ana Coffey, Mike Duncan and Kylie Wihapi; Taku Parai, Council Kaumātua (Te Runanga o Toa Rangatira)

Meeting Frequency: As required

Purpose: As a subcommittee of the City Delivery Committee it will administer the community grants programme, allocating grants associated with the Community Funding Policy and Events Strategy.  The subcommittee will also administer the Council’s awards and have functions related to the Creative Communities Assessment Committee and Wellington Regional Airport Awards Judging Panel.

Advisor: Ged Lynch, email glynch@pcc.govt.nz, phone (04) 237 3863.

 


 

Porirua District Licensing Committee

Chairperson: Councillor John Burke

Deputy Chairperson: Councillor Dale Williams

Membership: Councillor John Burke, Councillor Dale Williams, List Members

Meeting Frequency: As required

Purpose: The Sale and Supply of Alcohol Act 2012 (the Act) requires the Council to appoint 1 or more District Licensing Committees to deal with licensing matters (Section 186).   The Porirua Licensing Committee is appointed to administer the Council’s alcohol licensing framework as determined by the Act and the Council’s Local Alcohol Policy.

Advisor: Loren Collins, email lcollins@pcc.govt.nz, phone (04) 237 2978.

 


 

Joint Committees

Te Awarua-o-Porirua Harbour and Catchment Joint Committee

Chairperson: Councillor Anita Baker (the Chair to be selected by Porirua City Council)

Deputy Chairperson: Councillor (the Deputy Chair to be appointed by the Committee)

Membership:  

  • Porirua City Council - Councillors Anita Baker and Kylie Wihapi
  • Wellington City Council - Councillor Peter Gilberd
  • Greater Wellington Regional Council -  Barbara Donaldson
  • Ngāti Toa -Taku Parai

Meeting Frequency:

Purpose: The purpose of the Te Awarua-o-Porirua Harbour and Catchment Joint Committee (Harbour Committee) is to oversee the development, monitoring, review and implementation of the Porirua Harbour and Catchment Strategy and Action Plan 2012 (Harbour Strategy).

Advisor: Ged Lynch, email glynch@pcc.govt.nz, phone (04) 237 3863.

 


 

Wastewater Treatment Plant and Landfill Joint Committee

Chairperson: Councillor ‘Ana Coffey

Deputy Chairperson: Councillor (to be confirmed at first meeting)

Membership: Councillors ‘Ana Coffey, Ross Leggett, Dale Williams; Cr Iona Pannett (Wellington City Council) with Cr Nicola Young as alternate (Wellington City Council)

Meeting Frequency: Quarterly

Purpose: To provide governance for the joint services entered into by the Porirua and Wellington City Councils through the joint venture agreements for the Wastewater Treatment Plant and the Spicer Valley Landfill and the associated land.

Advisor: Caroline Fotuali'i, email cfotualii@pcc.govt.nz, phone (04) 237 1548.

Terms of Reference