Council and Committee Meeting Documents
This page details how to access Council and Committee meeting documents through the Council's website.
Meeting Document Search
The Council meetings document search system contains the following Council and Committee documents:
- Agendas (Order Papers)
- Minutes of Meetings
- Officer Reports
- Committee Reports to Council
- Council Workshop Minutes
Agendas will be published on the third working day before the meeting. Officer Reports will be published at the same time. Reports from Committees to Council will be published with the agenda for the Council meeting.
The minutes are always in draft form until they have been confirmed as correct at the next meeting.
Minutes of Meetings will usually be published within five working days after the meeting.
Key to abbreviations
||Annual Plan / Long Term Plan Hearings Committee
||Chief Executive's Employment Committee
||Creative Communities New Zealand
||City Development Subcommittee
||Community Grants Subcommittee
||District Plan Committee
||Hearings and Appointments Subcommittee
||Porirua City Council
||Special Consultative Procedure Hearings Subcommittee
||Wastewater Treatment Plant and Landfill Joint Committee
- Previous Committees Current Triennium
||City Services Committee
||Strategy, Finance and Regulatory Committee
||District Plan Review Subcommittee
- Previous Triennia Committees
||Environmental and Community Protection Subcommittee
||Recreation, Cultural and Community Services Committee
||Strategy and Finance Committee
||Joint Committee with Wellington City re Wastewater Treatment Plant and Landfill
||Chief Executive's Employment Subcommittee
||Finance and Administration
|Hillary Commission Sport Funding Committee
||Long Term Council Community Plan Hearings Committee
For internal administrative purposes, every meeting is numbered, starting with the triennium number (e.g. 1013 for triennium October 2010 to October 2013 and 0710 for triennium October 2007 to October 2010) and then a sequential meeting number (eg 01, 02, 03 etc).
For internal administrative purposes, Extraordinary meetings are identified with EX. Ordinary meetings have no special identifier. Prior to 1 July 2003 Extraordinary meetings were known as either Special or Emergency meetings which were identified with either SP or EMG.
||Agenda (Order Paper)
||Minutes of Meeting
||Notice of Motion
||Attachment to Officer Report
||Committee Report to Council
The keyword search will look for any word in a document title. For example, if you type "annual plan" in the keyword search box, any document with the words "annual plan" in the title will be displayed.
If you do not specify a Committee, Year or Date of Meeting, the keyword search function will display all documents for all committees, years and meetings.
If you specify a Committee AND/OR a Year, AND/OR a Meeting, the keyword search function will display all documents from the lists specified.
Public Excluded Agendas and Minutes of Meetings will not be published on this website. Confidential Reports may be published if their release has been approved by Council or Committee resolution.
- Email Documents to Council
If you wish to email documents to Democratic Services for example copies of documents that will be presented during public forum, or presentations you will be giving at a meeting, you should save them in an acceptable file format. Council currently uses Office 2010 (Word, Excel, Access, Powerpoint), Publisher and Project. Documents can be saved in rich text format (.rtf), Office format, or Adobe Acrobat pdf. Zipped files are also acceptable, but they will be quarantined until checked and released by IT staff.
Email your documents to Democratic Services as attachments, indicating clearly which meeting they are for. (Email firstname.lastname@example.org)