Council and Committee Meeting Documents

This page details how to access Council and Committee meeting documents through the Council's website.

Meeting Document Search

The Council meetings document search system contains the following Council and Committee documents:

  • Agendas (Order Papers)
  • Minutes of Meetings
  • Officer Reports
  • Committee Reports to Council
  • Council Workshop Minutes

Publishing timeframes

Agendas will be published on the third working day before the meeting.  Officer Reports will be published at the same time.  Reports from Committees to Council will be published with the agenda for the Council meeting.

The minutes are always in draft form until they have been confirmed as correct at the next meeting.

Minutes of Meetings will usually be published within five working days after the meeting.

Key to abbreviations

  • Current Committees
ALTP Annual Plan / Long Term Plan Hearings Committee
 CEE Chief Executive's Employment Committee
 CCNZ Creative Communities New Zealand 
CDS City Development Subcommittee
CGS Community Grants Subcommittee
 CW Council Workshops
DPC District Plan Committee
 HA Hearings and Appointments Subcommittee
 JH Judicial Hearings
 PCC Porirua City Council
PS Property Subcommittee
 SCP Special Consultative Procedure Hearings Subcommittee
TK Te Komiti
WTPL Wastewater Treatment Plant and Landfill Joint Committee
  • Previous Committees Current Triennium

 

CC Council Committee
 CS City Services Committee
SFR Strategy, Finance and Regulatory Committee
DPR District Plan Review Subcommittee
  • Previous Triennia Committees

 

ECP Environmental and Community Protection Subcommittee
INF Infrastructure Committee
RCCS Recreation, Cultural and Community Services Committee
SF Strategy and Finance Committee
JC Joint Committee with Wellington City re Wastewater Treatment Plant and Landfill
 CD  Community Development 
 CEE Chief Executive's Employment Subcommittee
 CO Coordination Committee
 ENV Environment 
 FIN Finance and Administration 

 HILL

 Hillary Commission Sport Funding Committee
 INTER International 
 JH Judicial Hearings
LTCCP Long Term Council Community Plan Hearings Committee
 REC Recreation 
 STRAT Strategy
  • Meeting Numbers

For internal administrative purposes, every meeting is numbered, starting with the triennium number (e.g. 1013 for triennium October 2010 to October 2013 and 0710 for triennium October 2007 to October 2010) and then a sequential meeting number (eg 01, 02, 03 etc).

  • Meeting Types

For internal administrative purposes, Extraordinary meetings are identified with EX.  Ordinary meetings have no special identifier. Prior to 1 July 2003 Extraordinary meetings were known as either Special or Emergency meetings which were identified with either SP or EMG. 

  • Document Types
AG Agenda (Order Paper) 
MIN Minutes of Meeting 
NOM Notice of Motion
OR  Officer Report 
ATT Attachment to Officer Report
RTC  Committee Report to Council 
  • Keyword Search

The keyword search will look for any word in a document title.  For example, if you type "annual plan" in the keyword search box, any document with the words "annual plan" in the title will be displayed.

If you do not specify a Committee, Year or Date of Meeting, the keyword search function will display all documents for all committees, years and meetings. 

If you specify a Committee AND/OR a Year, AND/OR a Meeting, the keyword search function will display all documents from the lists specified.

  • Public Excluded

Public Excluded Agendas and Minutes of Meetings will not be published on this website.  Confidential Reports may be published if their release has been approved by Council or Committee resolution.

  • Email Documents to Council

If you wish to email documents to Democratic Services for example copies of documents that will be presented during public forum, or presentations you will be giving at a meeting, you should save them in an acceptable file format.  Council currently uses Office 2010 (Word, Excel, Access, Powerpoint), Publisher and Project.  Documents can be saved in rich text format (.rtf), Office format, or Adobe Acrobat pdf.  Zipped files are also acceptable, but they will be quarantined until checked and released by IT staff.

Email your documents to Democratic Services as attachments, indicating clearly which meeting they are for. (Email meetings@pcc.govt.nz)